You are applying for:
Front Office Representative
Reports To: Front Desk Supervisor
Position Objective:Provide direct support to physicians, mid-level providers, clerical staff and patients.Coordinates inter and intra office communications.Work directly with patients to ensure smooth patient flow, patient satisfaction and coordination of multiple tasks.Presents a positive image to supporting staff members and patients at all times.
Position Requirements:High School Diploma or Associates Degree in related field, previous experience in a medical office practice, excellent communication and computer skills, reliability, patient service focus and professional appearance.Required to work flexible hours and travel between offices.Ability to work early morning starting at 7:00 a.m. and late night until 6:00 pm.
Detailed Responsibilities:
- Answering incoming telephone calls
- Schedule appointments.
- Update patient information.
- Collect patient demographic information and nature of complaint/injury on new patients that contact the office by phone, enter data in the computer, schedule appointments.
- Carefully document all incoming messages and task to appropriate party.
- Refer calls of a clinical nature to the appropriate medical secretary or provider.
- Primary daily patient check-in and check-out, collection of demographic data, and collection and posting of co-pays.
- Collect workman’s compensation date and state of injury and forward call to the workman’s compensation department.
- Place out guide and films in appropriate doctor bin.
- If patient medical records need to be obtained, have patient fill out Authorization to Release Medical Information.
- Process credit card payments and end of day settlement for credit payments.
- Complete end of day tally sheet for monies collected.
- Manage petty cash account.
- Create encounters
- Maintain adequate copies of all front office forms.
- Back-up or delegate other front office staff duties as needed.
- Cover front desk while co-worker at lunch.
- Maintaining patient confidentiality.
- Organizational responsibilities: promoting patient rights; responding appropriately to emergency situations; sharing problems relating to patients or staff with immediate supervisor in a timely manner.
Physical/Mental Demands: Multi-task duties require prolonged sitting, light walking, light stooping, light lifting bending and reaching and heavy repetitive motion upper extremities. Ability to focus, multi task, learn and retain front desk processes and successfully complete training.Employee must be able to project a positive attitude and diplomacy in an occasionally stressful work environment.
First State Orthopaedics reserves the right to revise this job description at any time.
EXPECTATIONS OF ALL EMPLOYEES
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- Provide exceptional service to all of our patients.
- Exhibit professionalism and ethical behavior at all times.
- Maintain strict confidentiality of patient information and business within the organization’s policies.
- Maintain OSHA and HIPAA regulations.
- Treat everyone with respect, courtesy and friendliness.
- Adhere to all policies and procedures for our organization.
- Communicate recommendations on improvements of policies and procedures to management.
- Participate in committees, discussions and other team functions.
- Provide additional duties as may be assigned.
NOTE:This job description is not intended to be all-inclusive.The above statements are not to be construed as an exhaustive list of all responsibilities, skills or duties, requirements, efforts or working conditions associated with the job.While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).This document does no create an employment contract and employment is “at-will”. |